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geoly001

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Reply with quote  #1 
Hey!
A little advice would be of great help. 
We have a lot of teams and employees and there are lots of documents and sheets being handled at our office. Things are getting worse after every day and a solutions must be found as soon as possible.
I have heard about <CRAP SP*M LINK>  available, that can manage every docs in one place. The problem is that we haven’t even gone paperless completely yet, but that's fine as not much is remaining to be digitized. We are heavily dependent on Google docs and sheets and word and excel files. The problem here is that, the amount of docs is too high and extremely difficult to manage.
We would like to have a much better, organizable document system. Is there anything, anyone here can advise me to deal with this situation? How efficient will be these document control software in handling such a large amount of documents?
Any advice on how to deal with this situation?
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donoli

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Reply with quote  #2 
I did a quick google search & there are plenty of choices.  I imagine price will play a big part in your decision.

http://www.softwareadvice.com/cms/document-management-comparison/

That site does some comparisons.
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cj_berlin

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Reply with quote  #3 
Don is correct on all accounts. BUT. No software will relieve you of having to define your document workflows. It will only, if at all, support you in enforcing (automating) them. Your initial post doesn't leave the impression of those processes or workflows having been defined which is probably why you didn't receive any response sooner.

That said, there is one more piece of advice I would like to give. There is a confusion between "File", "Document" and "Record". Some vendors have got those right, others haven't. The same applies to managers within your organization. This distinction, however, is crucial to evaluating whether a certain piece of software is able to do what you need or not.

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donoli

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Reply with quote  #4 
https://forum.wordreference.com/threads/document-file-record-and-archive.1855920/

The last post in that thread attempts to explain the difference.  IMO, a document is always a file but a file isn't always a document.  The same goes for record.
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wobble_wobble

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Reply with quote  #5 
No real advice, just an observation.
When there is no structure or common followed process unless you get a major stakeholder (CIO/ COO) involved with a decent stick and ability to use it no system will work.

A half hearted deployment will be a waste of time and resources
Have an end goal as well even if not a reality for 3 or 4 years but ISO 27000 is a worthwhile target.

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lady_mcse

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Reply with quote  #6 
Of course my answer would always be there's a SharePoint for that.  :-) 

But since I'm also the goof who accidentally clicked on the hyperlink buried in the original post and see the poster hasn't been back in three days, this skeptic is calling canned meat.  


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wkasdo

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Reply with quote  #7 
Nice one Anne. Banned the guy.
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jsclmedave

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Reply with quote  #8 
Quote:
Originally Posted by wkasdo
Nice one Anne. Banned the guy.


Crap!  The link did not light up in my browser.   Sorry I missed that...

You ever see anything like that let me know and Ill take care of them asap...

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Michael Pietrzak

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Reply with quote  #9 
My university with a product called Power DMS. Everyone seems to like it...

https://www.powerdms.com/
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